Introduction

This program, designed by Global Horizon Training Center, equips participants with the essential knowledge and skills to manage payroll processes effectively and to analyze payroll data for informed decision-making. The course combines technical payroll preparation practices with key analytical techniques to ensure accuracy, compliance, and financial insight.

Objectives

By the end of this program, participants will be able to:

• Understand the fundamentals and best practices of payroll management.

• Prepare accurate payrolls in compliance with local laws and organizational policies.

• Analyze payroll data for financial and operational insights.

• Identify and resolve common payroll errors and discrepancies.

• Apply key tools and systems to streamline payroll processes.

Organizational Impact

• Ensure accurate and timely payroll processing.

• Minimize errors and compliance risks.

• Enhance transparency and trust with employees.

• Support strategic workforce planning and financial analysis.

• Improve operational efficiency and accountability in payroll management.

Target Audience

• HR professionals and payroll officers.

• Finance and accounting staff.

• Administrative professionals involved in payroll activities.

• Managers seeking to understand payroll preparation and analysis.

• Anyone interested in strengthening their payroll management skills.

Training Program Outline

Day 1: Payroll Fundamentals and Compliance

• Introduction to payroll: concepts, objectives, and challenges.

• Legal and regulatory frameworks for payroll (labor laws, tax regulations).

• Key elements of payroll: earnings, deductions, benefits, and net pay.

• Understanding payroll policies and internal controls.

• Group exercise: mapping a basic payroll process.

Day 2: Payroll Preparation and Calculations

• Step-by-step payroll preparation process.

• Calculating gross pay: salary, overtime, allowances, and bonuses.

• Deductions: taxes, social security, pension, and voluntary contributions.

• Handling special payroll scenarios (new hires, terminations, leaves).

• Hands-on activity: calculating payroll for sample employee scenarios.

Day 3: Payroll Systems and Reporting

• Introduction to payroll systems and software.

• Using templates and spreadsheets for payroll accuracy.

• Payroll reconciliations: ensuring accuracy and compliance.

• Generating and interpreting payroll reports.

• Group exercise: preparing a payroll report for management.

Day 4: Analyzing Payroll Data

• Key performance indicators (KPIs) for payroll analysis.

• Trends and patterns: turnover, overtime, and benefits utilization.

• Identifying discrepancies and resolving common errors.

• Payroll data as a tool for HR and financial planning.

• Activity: analyzing payroll data to identify cost-saving opportunities.

Day 5: Best Practices and Continuous Improvement

• Payroll audits and internal reviews.

• Managing confidentiality and data security.

• Communication and employee engagement in payroll matters.

• Continuous improvement strategies for payroll processes.

• Action planning: personal and organizational improvements for payroll practices.