In the modern workplace, meetings are an essential component of communication, collaboration, and decision-making. However, many meetings are poorly planned, inefficiently managed, and ultimately unproductive. These ineffective gatherings waste valuable time and resources, and can diminish morale, clarity, and outcomes.
The “Organizing and Managing Effective Meetings” training program, proudly designed by Global Horizon Training Center, is structured to empower professionals with the knowledge, skills, and tools required to make every meeting count. This course addresses both the strategic and tactical elements of meeting management—starting from planning and structuring the meeting to facilitating productive dialogue and following up on actionable results.
By the end of the training program, participants will be able to:
Understand the role and importance of effective meetings in organizational success.
Plan and structure meetings with clear agendas and defined outcomes.
Facilitate meetings that encourage participation, focus, and results.
Manage different personalities, conflicts, and group dynamics.
Apply best practices for both in-person and virtual meetings.
Ensure follow-up and accountability through documentation and task tracking.
Reduce unnecessary meetings and optimize the use of time and resources.
This course adopts a hands-on and experiential learning approach, including:
Interactive presentations and real-world scenarios
Role-plays and simulations of various meeting types
Group exercises and breakout discussions
Meeting analysis and video reviews
Templates for agendas, minutes, and feedback forms
Self-assessment tools and facilitation checklists
Implementing the techniques taught in this course will result in:
A culture of purposeful and outcome-oriented meetings
Enhanced communication, collaboration, and decision-making
Reduced meeting fatigue and increased employee productivity
Stronger alignment on goals, priorities, and actions
Increased accountability through proper documentation and follow-up
Cost and time savings by eliminating unproductive meetings
This course is designed for:
Team leaders and department heads
Project and operations managers
Executive assistants and coordinators
HR and administrative professionals
Supervisors and professionals who lead or participate in meetings regularly
Anyone responsible for planning, facilitating, or contributing to meetings
Day 1: The Strategic Role of Meetings
Why meetings succeed or fail: Common challenges
Types of meetings: Informational, decision-making, brainstorming, reviews, etc.
The ROI of effective meetings
Roles and responsibilities: Chairperson, facilitator, timekeeper, participants
Assessing current meeting culture in your organization
Day 2: Planning and Structuring Effective Meetings
Defining the purpose and desired outcome
Preparing agendas that drive action
Selecting the right participants and setting expectations
Scheduling and logistics: timing, frequency, and environment
Tools for meeting invitations and pre-read materials
Day 3: Facilitating Productive Meetings
Opening the meeting and setting ground rules
Techniques to guide discussion and stay on track
Encouraging participation and managing dominant or silent participants
Time management strategies during meetings
Handling interruptions, digressions, and difficult behaviors
Day 4: Decision-Making, Conflict Resolution, and Virtual Meetings
Decision-making models in meetings: consensus, voting, delegation
Conflict resolution and mediation in group settings
Using technology to conduct virtual and hybrid meetings
Tools and platforms: Zoom, MS Teams, Google Meet, etc.
Engaging remote participants and managing tech issues
Day 5: Closing, Follow-up, and Continuous Improvement
Recapping decisions, actions, and responsibilities
Writing effective minutes and summaries
Ensuring accountability and follow-through
Gathering feedback and evaluating meeting effectiveness
Creating a personal action plan to improve future meetings