Leadership & Strategic

Training Course: Fundamentals of Effective Meeting Planning


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LS236004

15 - 19 Dec 2025

Barcelona (Spain)

Hotel : Grupotel Gran Via 678

Cost : 5500 € Euro

Introduction

This program, designed by Global Horizon Training Center, is crafted to provide participants with the knowledge and skills necessary for planning and conducting productive and engaging meetings. It focuses on the essential elements of meeting preparation, facilitation, follow-up, and continuous improvement, ensuring that participants can optimize the value of every meeting they lead or attend.

 

Objectives

By the end of this program, participants will be able to:

  • Understand the principles of effective meeting planning and management.

  • Identify and apply best practices for preparing, conducting, and concluding meetings.

  • Utilize tools and techniques to ensure meetings are purposeful, engaging, and productive.

  • Enhance their facilitation and communication skills.

  • Manage meeting challenges and dynamics with confidence.

 

Organizational Impact

  • Improve overall productivity and effectiveness of meetings.

  • Enhance collaboration and communication within teams.

  • Reduce wasted time and improve decision-making in meetings.

  • Build a culture of accountability and results-oriented interactions.

  • Strengthen leadership and facilitation competencies within teams.

 

Target Audience

  • Team leaders and managers.

  • Project coordinators and department heads.

  • Executive assistants and administrative professionals.

  • Professionals responsible for conducting or participating in meetings.

  • Anyone interested in improving their meeting planning and facilitation skills.

 

Training Program Outline

 

Day 1: Understanding the Role of Effective Meetings

  • Importance and benefits of well-planned meetings.

  • Identifying different types of meetings and their objectives.

  • Common pitfalls and challenges in ineffective meetings.

  • Key roles and responsibilities: facilitator, participants, note taker.

  • Setting expectations for meeting success.

 

Day 2: Pre-Meeting Planning and Preparation

  • Steps to planning a successful meeting.

  • Defining meeting objectives and desired outcomes.

  • Developing effective agendas and timelines.

  • Selecting participants and ensuring diversity of perspectives.

  • Choosing the right venue, tools, and technology for in-person and virtual meetings.

 

Day 3: Facilitating Engaging and Productive Meetings

  • Techniques for leading discussions and maintaining focus.

  • Encouraging participation and managing dominant voices.

  • Tools for capturing ideas: flipcharts, digital tools, brainstorming.

  • Using visual aids and presentations effectively.

  • Time management: balancing discussion, decision-making, and breaks.

 

Day 4: Managing Meeting Challenges and Dynamics

  • Handling conflict, disagreements, and challenging participants.

  • Managing meeting fatigue and maintaining energy.

  • Virtual meeting challenges: engagement and technical troubleshooting.

  • Building consensus and ensuring inclusive decision-making.

  • Case study: analyzing a real-world meeting scenario.

 

Day 5: Post-Meeting Follow-Up and Continuous Improvement

  • Creating actionable meeting minutes and documenting decisions.

  • Follow-up actions: assigning tasks and accountability.

  • Evaluating meeting effectiveness: tools and feedback loops.

  • Improving future meetings: continuous improvement techniques.

  • Action planning: personal strategies for effective meeting leadership.

Leadership & Strategic

Training Course: Fundamentals of Effective Meeting Planning


Register Now
Quick Inquiry
Discount Group Download Brochure  

LS236004

15 - 19 Dec 2025

Barcelona (Spain) - Grupotel Gran Via 678

Hotel : Grupotel Gran Via 678

Cost: 5500 € Euro


  About Barcelona

Barcelona, the main city of Catalonia on Spain's east coast, is known for its fantastic weather and proud local culture. It is also Spain's second largest city and has all the cosmopolitan trappings you would expect. Among Barcelona's many attractions are the delicious seafood, stunning architecture and vibrant atmosphere. It began life as a Roman city and has remained important ever since. Today, it is a buzzing city offering more than enough reasons to look for flights to Barcelona. Between UNESCO World Heritage Sites, famous sports teams plus great food, there's no shortage of ways to amuse oneself.


  Things to do and places to visit in Barcelona

Barcelona really does have something for everyone. The attractions of Barcelona include beautiful beaches to relax on, almost endless historical locations to explore, all the shops you could ever wish for, one of the world's most admired football clubs and world-class eateries - you may never want to leave. Luckily, with so much to do the city's compactness makes it easy to explore. Simply wandering through the streets is a great way to soak up the atmosphere.

Just some of the great things to do in Barcelona include:

  • Marvel at Gaudi's masterwork, the Sagrada Familia.
  • Sample the wide range of tapas in Barcelona's bars.
  • See the somewhat surreal architecture of Antoni Gaudi.
  • Wander through Park Guell, which offers great views over the city and out to sea.
  • See the Cubist master’s early work in the Picasso Museum.
  • Get lost in the winding streets of the Gothic Quarter, known locally as the Barri Gotic.
  • Browse the upmarket shops along the Passeig de Gracia.
  • Soak up the tranquil atmosphere in the Cathedral of the Sea.
  • Watch the silky skills of FC Barcelona in a game at the Camp Nou.
  • Enjoy authentic paella with fresh seafood.
  • Climb Montjuic for spectacular views.
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