Leadership & Strategic

Training Course: Fundamentals of Effective Meeting Planning


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Quick Inquiry
Discount Group Download Brochure  

LS236004

7 - 11 Dec 2025

Cairo (Egypt)

Hotel : Holiday Inn & Suites Cairo Maadi, an IHG Hotel

Cost : 3550 € Euro

Introduction

This program, designed by Global Horizon Training Center, is crafted to provide participants with the knowledge and skills necessary for planning and conducting productive and engaging meetings. It focuses on the essential elements of meeting preparation, facilitation, follow-up, and continuous improvement, ensuring that participants can optimize the value of every meeting they lead or attend.

 

Objectives

By the end of this program, participants will be able to:

  • Understand the principles of effective meeting planning and management.

  • Identify and apply best practices for preparing, conducting, and concluding meetings.

  • Utilize tools and techniques to ensure meetings are purposeful, engaging, and productive.

  • Enhance their facilitation and communication skills.

  • Manage meeting challenges and dynamics with confidence.

 

Organizational Impact

  • Improve overall productivity and effectiveness of meetings.

  • Enhance collaboration and communication within teams.

  • Reduce wasted time and improve decision-making in meetings.

  • Build a culture of accountability and results-oriented interactions.

  • Strengthen leadership and facilitation competencies within teams.

 

Target Audience

  • Team leaders and managers.

  • Project coordinators and department heads.

  • Executive assistants and administrative professionals.

  • Professionals responsible for conducting or participating in meetings.

  • Anyone interested in improving their meeting planning and facilitation skills.

 

Training Program Outline

 

Day 1: Understanding the Role of Effective Meetings

  • Importance and benefits of well-planned meetings.

  • Identifying different types of meetings and their objectives.

  • Common pitfalls and challenges in ineffective meetings.

  • Key roles and responsibilities: facilitator, participants, note taker.

  • Setting expectations for meeting success.

 

Day 2: Pre-Meeting Planning and Preparation

  • Steps to planning a successful meeting.

  • Defining meeting objectives and desired outcomes.

  • Developing effective agendas and timelines.

  • Selecting participants and ensuring diversity of perspectives.

  • Choosing the right venue, tools, and technology for in-person and virtual meetings.

 

Day 3: Facilitating Engaging and Productive Meetings

  • Techniques for leading discussions and maintaining focus.

  • Encouraging participation and managing dominant voices.

  • Tools for capturing ideas: flipcharts, digital tools, brainstorming.

  • Using visual aids and presentations effectively.

  • Time management: balancing discussion, decision-making, and breaks.

 

Day 4: Managing Meeting Challenges and Dynamics

  • Handling conflict, disagreements, and challenging participants.

  • Managing meeting fatigue and maintaining energy.

  • Virtual meeting challenges: engagement and technical troubleshooting.

  • Building consensus and ensuring inclusive decision-making.

  • Case study: analyzing a real-world meeting scenario.

 

Day 5: Post-Meeting Follow-Up and Continuous Improvement

  • Creating actionable meeting minutes and documenting decisions.

  • Follow-up actions: assigning tasks and accountability.

  • Evaluating meeting effectiveness: tools and feedback loops.

  • Improving future meetings: continuous improvement techniques.

  • Action planning: personal strategies for effective meeting leadership.

Leadership & Strategic

Training Course: Fundamentals of Effective Meeting Planning


Register Now
Quick Inquiry
Discount Group Download Brochure  

LS236004

7 - 11 Dec 2025

Cairo (Egypt) - Holiday Inn & Suites Cairo Maadi, an IHG Hotel

Hotel : Holiday Inn & Suites Cairo Maadi, an IHG Hotel

Cost: 3550 € Euro


  About Cairo

Cairo is a mesmerizing assortment of iconic monuments, bustling markets, and ancient sites encircled by a vast and sprawling metropolis. At its core lies a maze-like medieval quarter. A world away from the modern side of the city, it boasts a seductive blend of intricate mosques, jostling crowds, madrasas, and traditional hammams. No visit could be complete without visiting the awe-inspiring Giza Pyramids that preside over the city's horizon. Whether you come to delve into the city's ancient past, dive into colorful souqs, sip mint tea and contemplate thousands of years of history or explore the city's cosmopolitan side, you'll be left with memories to last a lifetime.


  Things to do and places to visit in Cairo

The multi-layered capital of Egypt offers its visitors lively markets, authentic restaurants, and a multitude of ancient sights and archeological findings. Gaze in wonder at the Pyramids, take an awe-inspiring look at Tutankhamen's burial mask, shop for handmade souvenirs in the bazaars or hop on a sunset cruise down the Nile and embrace the sensory overload that is Cairo.

Take a vacation in Cairo and you can:

  • Visit the Great Sphinx of Giza, one of Ancient Egypt's great mysteries.
  • Explore the ramparts of the Salah El-Din Citadel.
  • Join locals drinking coffee at Fishawi Café, one of Cairo's first cafes and most important meeting spots.
  • Marvel at the seemingly endless historical artifacts on display at the Egyptian Museum.
  • Learn about the Ummayad, Ottoman, and Ayyubbid dynasties and more at the Museum of Islamic Art.
  • Haggle for souvenirs and gifts at the Khan el-Khalili souk.
  • See one of the world's oldest universities at the Al-Azhar Mosque, one of the city's original mosques.
  • Take a tour of the showstopping Giza pyramids.
  • Savor local cuisine such as mezze in the old city.
  • Wander through the labyrinth-like streets of Coptic Cairo, the city's ancient quarter, and spot Roman relics.
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