Special Courses

Training Course: Electronic Document Management System (EDMS)


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SC235506

27 Apr - 1 May 2025

Cairo (Egypt)

Hotel : Holiday Inn & Suites Cairo Maadi, an IHG Hotel

Cost : 3575 € Euro

Introduction

This program aims to provide participants with a comprehensive understanding of Electronic Document Management Systems (EDMS) and their role in enhancing the efficiency, security, and accessibility of documents within an organization. Participants will learn about the lifecycle of documents from creation to disposal, including best practices for implementation, compliance, and workflow automation. By the end of the program, participants will be equipped with the skills needed to manage electronic documents effectively and ensure that organizational records are safe and well-organized.

 

Objectives

  • Understand the concepts and benefits of an EDMS.
  • Learn how to implement and configure an EDMS in a corporate environment.
  • Explore document lifecycle management, including storage, retrieval, security, and compliance.
  • Analyze the automation of workflows through an EDMS.
  • Develop strategies for transitioning from paper-based systems to electronic formats.
  • Master best practices for maintaining legal and regulatory compliance.

 

Target Audience

  • Document and Records Managers
  • IT Managers and Administrators
  • Project Managers
  • Compliance Officers
  • Legal and Administrative Professionals
  • Anyone involved in document handling and archiving

 

Training Program Outline

 

Day 1: Introduction to EDMS and Its Importance

  • Introduction to Document Management Concepts
    • Defining Document Management
    • Traditional vs. Electronic Document Management
    • Key Features and Capabilities of an EDMS
  • Importance of EDMS in Modern Organizations
    • Enhancing Document Accessibility and Security
    • The Role of EDMS in Compliance and Governance
    • Advantages of Moving from Paper to Digital
  • Overview of Popular EDMS Tools
    • Introduction to Common EDMS Solutions
    • Key Differences and Features of Various EDMS Software

Day 2: Document Lifecycle Management and Compliance

  • Document Creation and Capture
    • Digitizing Physical Documents
    • Creating Native Digital Documents
    • Tools for Document Capture and Import
  • Document Storage and Retrieval
    • Best Practices for Secure Storage and Categorization
    • Efficient Document Retrieval and Search Mechanisms
    • Role-Based Access Control (RBAC)
  • Regulatory and Legal Compliance
    • Understanding Compliance Requirements for Document Management
    • Managing Legal Holds, Audits, and Document Retention Policies
    • Industry Standards and Regulatory Frameworks (e.g., GDPR, HIPAA)

Day 3: Implementing and Configuring an EDMS

  • Planning and Requirements Gathering
    • Defining Organizational Needs for EDMS
    • Key Considerations for Selection and Deployment
  • System Configuration and Customization
    • Configuring EDMS for Different Business Units
    • Integrating EDMS with Existing IT Infrastructure
  • Data Migration and System Integration
    • Migrating Documents from Legacy Systems
    • Best Practices for Seamless Integration with Other Applications (e.g., CRM, ERP)

Day 4: Workflow Automation and Document Security

  • Workflow Automation
    • Automating Business Processes with EDMS
    • Designing Workflows for Document Approval, Revision, and Collaboration
  • Document Security and Privacy
    • Implementing Security Features in EDMS
    • Encryption, Data Loss Prevention, and Access Controls
  • Disaster Recovery and Backup Strategies
    • Ensuring Data Protection and Recovery in Case of System Failures
    • Backup Strategies and Policies for EDMS

Day 5: Best Practices and Future Trends

  • Best Practices for Document Management
    • Establishing and Maintaining Document Policies and Standards
    • Continuous Improvement in Document Management Processes
  • Future of Document Management
    • Cloud-based EDMS Solutions and Their Advantages
    • Trends in AI and Machine Learning for Document Management
  • Case Studies and Real-World Applications
    • Case Studies from Different Industries
    • Group Discussion and Lessons Learned

Special Courses

Training Course: Electronic Document Management System (EDMS)


Register Now
Quick Inquiry
Discount Group Download Brochure (39)

SC235506

27 Apr - 1 May 2025

Cairo (Egypt) - Holiday Inn & Suites Cairo Maadi, an IHG Hotel

Hotel : Holiday Inn & Suites Cairo Maadi, an IHG Hotel

Cost: 3575 € Euro


  About Cairo

Cairo is a mesmerizing assortment of iconic monuments, bustling markets, and ancient sites encircled by a vast and sprawling metropolis. At its core lies a maze-like medieval quarter. A world away from the modern side of the city, it boasts a seductive blend of intricate mosques, jostling crowds, madrasas, and traditional hammams. No visit could be complete without visiting the awe-inspiring Giza Pyramids that preside over the city's horizon. Whether you come to delve into the city's ancient past, dive into colorful souqs, sip mint tea and contemplate thousands of years of history or explore the city's cosmopolitan side, you'll be left with memories to last a lifetime.


  Things to do and places to visit in Cairo

The multi-layered capital of Egypt offers its visitors lively markets, authentic restaurants, and a multitude of ancient sights and archeological findings. Gaze in wonder at the Pyramids, take an awe-inspiring look at Tutankhamen's burial mask, shop for handmade souvenirs in the bazaars or hop on a sunset cruise down the Nile and embrace the sensory overload that is Cairo.

Take a vacation in Cairo and you can:

  • Visit the Great Sphinx of Giza, one of Ancient Egypt's great mysteries.
  • Explore the ramparts of the Salah El-Din Citadel.
  • Join locals drinking coffee at Fishawi Café, one of Cairo's first cafes and most important meeting spots.
  • Marvel at the seemingly endless historical artifacts on display at the Egyptian Museum.
  • Learn about the Ummayad, Ottoman, and Ayyubbid dynasties and more at the Museum of Islamic Art.
  • Haggle for souvenirs and gifts at the Khan el-Khalili souk.
  • See one of the world's oldest universities at the Al-Azhar Mosque, one of the city's original mosques.
  • Take a tour of the showstopping Giza pyramids.
  • Savor local cuisine such as mezze in the old city.
  • Wander through the labyrinth-like streets of Coptic Cairo, the city's ancient quarter, and spot Roman relics.
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