Introduction
The contracting process should result in fair pricing, high-quality deliverables, and on-time completion. World-class organizations emphasize post-award contract administration as an essential skill for all employees involved in contracts. This intensive program covers:
- Effective contract administration
- Interpretation of contracts
- Maintaining contract schedules
- Controlling contract changes
Course Objectives
By the end of this program, participants will be able to:
- Apply best practices for improved contract outcomes
- Review and implement effective contract administration techniques
- Monitor contracts and manage performance issues
- Analyze contracts and handle change requests
- Address contract termination issues
- Prepare for claims and disputes
- Review acceptance and contract closeout processes
- Understand inputs and outputs in contract administration
Target Audience
- Contract specialists and administrators
- Contract engineers and analysts
- Project managers involved in contract execution
- Procurement and purchasing professionals
- Bids and tender managers
- Supply chain professionals responsible for contract performance
- Anyone new to contract administration or seeking to enhance their skills
Course Outlines (5 Days)
Day 1 – Objectives of Contract Administration
- Effective contract administration and its critical elements
- Key players in contract administration
- Post-award conference procedures
- Contract analysis and establishing major deliverables
- Identifying what needs to be measured
Day 2 – Outputs and Contract Types
- Typical outputs of contract administration
- Monitoring techniques
- Identifying and responding to risks
- Types of contracts
- Administration in cost-type contracts
- Economic price adjustments
Day 3 – Maintaining Schedules and Contract Changes
- Maintaining contract schedules
- Expediting techniques
- Major causes of contract changes
- Evaluating price changes
- Practical considerations for bonds and guarantees
- Types of bonds and guarantees
Day 4 – Issues in Contract Performance
- Contract terminations and service level events
- Identifying breaches and responding appropriately
- Right to cover
- Handling manuals and drawings
- Supplier and contractor relationships
- Managing sub-contractor issues
Day 5 – Acceptance and Closeout
- Warranties and source code escrows
- Forms of payment and progress payments
- Managing claims and disputes
- Negotiating claims and disputes
- Final acceptance and closeout procedures
- Post-contract review meeting
