Introduction

The contracting process should result in fair pricing, high-quality deliverables, and on-time completion. World-class organizations emphasize post-award contract administration as an essential skill for all employees involved in contracts. This intensive program covers:

• Effective contract administration
• Interpretation of contracts
• Maintaining contract schedules
• Controlling contract changes

Course Objectives

By the end of this program, participants will be able to:

• Apply best practices for improved contract outcomes
• Review and implement effective contract administration techniques
• Monitor contracts and manage performance issues
• Analyze contracts and handle change requests
• Address contract termination issues
• Prepare for claims and disputes
• Review acceptance and contract closeout processes
• Understand inputs and outputs in contract administration

Target Audience

• Contract specialists and administrators
• Contract engineers and analysts
• Project managers involved in contract execution
• Procurement and purchasing professionals
• Bids and tender managers
• Supply chain professionals responsible for contract performance
• Anyone new to contract administration or seeking to enhance their skills

Course Outlines (5 Days)

Day 1 – Objectives of Contract Administration

• Effective contract administration and its critical elements
• Key players in contract administration
• Post-award conference procedures
• Contract analysis and establishing major deliverables
• Identifying what needs to be measured

Day 2 – Outputs and Contract Types

• Typical outputs of contract administration
• Monitoring techniques
• Identifying and responding to risks
• Types of contracts
• Administration in cost-type contracts
• Economic price adjustments

Day 3 – Maintaining Schedules and Contract Changes

• Maintaining contract schedules
• Expediting techniques
• Major causes of contract changes
• Evaluating price changes
• Practical considerations for bonds and guarantees
• Types of bonds and guarantees

Day 4 – Issues in Contract Performance

• Contract terminations and service level events
• Identifying breaches and responding appropriately
• Right to cover
• Handling manuals and drawings
• Supplier and contractor relationships
• Managing sub-contractor issues

Day 5 – Acceptance and Closeout

• Warranties and source code escrows
• Forms of payment and progress payments
• Managing claims and disputes
• Negotiating claims and disputes
• Final acceptance and closeout procedures
• Post-contract review meeting