It is critical for any business to understand the concepts and business needs for communicating the needs and developing effective specifications. The business needs to plan out the bidding process and contracts to derive the best outputs and also be aware of the legalities and practical issues regarding the tendering process. Appraising the various stakeholders about the actions and also should plan for risk management should unforeseen circumstances occur.
High-quality Contract and Tender Management are essential activities in achieving improved levels of performance for all organizations. Providing the high value-added activities available from contract and procurement operations requires the continuous involvement of knowledgeable professionals and management who understand and implement the best practices in Contract Management and Tendering for the acquisition of goods, equipment, and services
Project Management Professionals
Contracts, Purchasing, and Project Personnel
Engineering, Operational, and Maintenance Personnel
And all others who are involved in the planning, evaluation, preparation, and management of tenders, specifications, awards, and contracts that cover the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities
At the end of this course the participants will be able to:
Discuss elements of a good procurement process
Learn methods of tender evaluation
Review contract strategies
Explore steps in developing performance-based service contracts
See examples of important commercial contract clauses
Be presented the essential elements of a contract
Be given examples and sources of contract checklist
Developing tender evaluation criteria
Selecting the right contract type
Contract preparation
Contract management
Elements of a good procurement & competitive bidding process
Day 1
Contract Management and Tendering: When Does the Process Start?
What you need to know to be competint at contract management
Elementsf a good procurement and competitive bidding process
Standards of ethical practice
Example policy “relations with suppliers
Selecting the right contracting strategy
Types of statement of work
The importance of the contract
Basic contract types
Basic types of project deliver
Day 2
Developing The Tender:
Objectives of the contract
Tender and contract checklists
The important integration clause
Inspection, acceptance, rejection
Clauses for defects in material and workmanship
Developing performance-based service contracts
Penalty/liquidated damages clause
Clauses for spare parts
Day 3
Important Elements of The Contract:
Saving with economic price adjustment clauses
Force majeure clauses
Contract changes clauses
Methods of payment
Progress payments
Letters of intent, award, and side agreements
Day 4
Bidder Selection and Tender Evaluation:
Selecting the bidders
We want more than the lowest price
How do you know you got a good price?
Use of price indexes
Electronic evaluations
Requesting cost breakdowns and evaluations of cost breakdowns
Day 5
The criticality of good contract administration
Contract changes
Determining status and expediting
Contractor payments
How contracts end
Remedies for breach of contract
Types of bonds and guarantees
Negotiation tips