Introduction

This Project Management Office (PMO) training course will provide you with the skills and competencies needed to structure a PMO — including how to analyze portfolio and project success, implement a governance model, and conduct and apply lessons learned. You learn how to standardize project management methodologies, processes, and templates.

A PMO will provide a means of centralization, standardization, and greater project oversight within your organization. Attend this course and gain the skills to enhance the alignment of project management with portfolio management and evolve PMO maturity through continuous improvement.

Course Objectives

You, Will, Learn How To:

• Develop a vision and charter of a Project Management Office (PMO)
• Evolve a PMO to improve project success
• Automate processes in Project Portfolio Management tools
• Enhance alignment of project management with portfolio management
• Evolve PMO maturity through continuous improvement

Target Audience

• Project managers
• Members of project offices
• project sponsors
• functional managers
• senior management and individuals interested in project management.

Course Outlines

Day 1

Identifying the Value of a PMO

• Why you need a Project Management Office (PMO)
• Developing a PMO vision statement
• Creating a PMO charter

Building a Case for PMO

•  issues of designing, structuring, and implementing the PMO

Benchmarking PMO maturity

• Examining different maturity levels
• Leveraging a framework to assess the maturity
• Considering the current state of project and portfolio management
• Defining the to-be state
• Analyzing the gap between the current and to-be state

Planning for success

• Constructing an approach for each maturity criterion by selecting the right combination
• Establishing PMO responsibilities within the organization
• Developing a roadmap to mature the PMO

Day 2

Standardizing and Automating Project Management Processes

Planning for standardized processes

• Recognizing the benefits of standardization
• Building/updating processes for your environment
• Developing standard document templates

Leveraging Project Portfolio Management (PPM)

• Bridging "doing the right projects" with "doing the project right"
• Researching, recommending, and selecting the right PPM tool/features
• Linking project management and portfolio management with a PPM tool
• Centralizing resource and capacity management
• Connecting PPM with a financial management system

Implementing a content repository

• Establishing standards for storing all project content
• Automating collaborative processes with tools
• Housing PMO content for project and portfolio managers
• Benefiting from integrating the PPM

Day 3

Managing Project Training and Support

Supporting project management

• Balancing project staffing and career development
• Structuring project knowledge management

Providing the appropriate level of mentoring

• Mentoring and coaching project managers' skill development
• Building strong project/portfolio management competencies
• Performing independent project audits to encourage growth and learning
• Providing project recovery assistance to meet goals

Day 4

Applying Performance Measures

Analyzing portfolio and project progress

• Defining Key Performance Indicators (KPI)
• Incorporating Earned Value Management (EVM) into KPI
• Measuring project costs and benefits against the plan
• Establishing KPI roles and responsibilities

Reporting progress

• Collecting and reporting on exceptions
• Assessing current at-risk projects/portfolios
• Providing leadership with performance reports

Day 5

Ensuring Proper Governance

Selecting and implementing a governance model

• Defining governance roles and responsibilities
• Providing guidance and control

Structuring and developing PMO roles and responsibilities

• Validating compliance with standards and regulations
• Ensuring the "projects are done right"
• Facilitating project portfolio management
• Promoting and funding for the next project phase

Implementing Change and Continuous Improvement

• Rolling out controlled change for positive adoption
• Fostering project management image and culture
• Evolving the PMO maturity framework
• Incorporating best practices
• Conducting and implementing lessons learned