INTRODUCTION
In every organization the effective expenditure of enormous sums of money and resources is dependent on successful contract management activities. Selecting the appropriate contracting models and creating and managing formal agreements with suppliers of goods and services requires not only a complete understanding of the business requirements and organization needs, but also depends on keeping up-to-date on contracting. This programme is designed to:
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Explore the advanced practices generally viewed as leading to World-Class performance in contract selection, development and management
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Enable participants to determine where they are now
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Help participants to begin immediate implementation of the steps needed to create maximum total value for their organisation
PROGRAMME OBJECTIVES
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Be more effective in contract management activities
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Select appropriate type and form of contracts for different situations
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Anticipate problems and manage risks
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Integrate contract management with contract needs
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Understand the best means of handling disputes and performance issues
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Establish terms and conditions for different situations
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Have the latest advances in contract selection and management
TRAINING METHODOLOGY
The programme will combine conventional teaching with a high level of participation; including an interactive approach to involving participants in discussion of topics; exercises; and encouraging participants to bring their own experiences forward for discussion and debate.
PROGRAMME SUMMARY
The programme covers the contracting process from tendering and award, through planning and management to close out and resolution of disputes. The intention is to develop general skills with application to a wide range of contractual situations, and to allow participants to have an awareness of practices in other areas and other industries which may add value to their own situations.
PROGRAMME OUTLINE
The Basis of Contracting
Principles of Good Contracting
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Why do we use contracts?
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Key steps in the creation of a Contract
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Essential elements of a valid Contract
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Overview of Tendering & Contract Award Process
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Advantages of tendering and some pitfalls to avoid
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Distinquishing price and values
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Other Types of Obligation Documents
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Bonds and guarantees
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Letters of intent and award - are they contractual?
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Letters of Comfort - Do they mean anything?
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Side letters - why they can be dangerous
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When to Obtain Legal Advice
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Law of Agency
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Authority to sign contracts
Organising strategies for Contract Management
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Defining Contract Management Responsibilities
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Basic contract planning
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Communication and managing expectations
Risks and selecting the right contract structure
Assessing and allocating risk
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Identifying Risk
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Apportioning Risk
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Incorporating Risk Assessment and Management
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Selecting types of contract
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Traditional - lump sum, schedule of rates, reimbursable etc
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EPC
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BOT/BOOT
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Alliance/partnering
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Warranty Management
Major Contract Terms to aid the handling of performance issues
Effective handling of Contract Performance issues
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Design and Specification
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Work Ordering Process
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Obligation to perform work
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Transfer for ownership
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Risk of damage
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Contract Administration
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Reporting Mechanisms
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Cost Control
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Recovery Clauses - Acceleratrion
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Insurance and Indemnities
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Termination and suspension
Managing Change within a Contract
Understanding change
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Changes to the contract documents
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Variations in scope
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Increases and decreases
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Change in timing
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Change in method of working
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Managing change
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Risks of uncontrolled change
Developing Contract Terms and Conditions
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Finding Contract Templates
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Using standard form documents
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Modifying standard forms
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Drafting special conditions
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Issues for subcontracts
Resolution of Disputes
Eliminating sources of Contract disputes
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Errors and omissions
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Anticipating and avoiding Conflicts
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Dealing with Unknowns
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Tracking Changes
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Managing Expectations
Resolving disputes
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Negotiation
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Stage processes
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The need for compromise
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Negotiation techniques
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Litigation
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Arbitration
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Alternative Dispute Resolution
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Expert determination
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Early neutral evaluation
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Mini-Arbitration
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Mediation
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Med/Arb and Arb/Med
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Pendulum Arbitration
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Dispute Review Board and similar arrangements
The future in the Middle East
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Revisiting Strategic Alliance and Partnering Agreements and BOT/BOOT
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Prime Contracting and other Consolidated Sourcing Contracts
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Online Contracting and e-tendering
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Contract Management Review and Summary
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Programme highlights and final observations
About London
The UK capital of London is a city that combines the old and the new. It is as equally famous for the latest fashion and innovation as it is for its impressive heritage. London's attractions range from the Royal Palace to the DIY atmosphere of its markets. It is also a picturesque city of parks and of course, the majestic Thames River. The city extends for miles beyond its ancient core and each neighborhood has its own charming atmosphere for visitors to explore. London also wears its status as a world city proudly and the influence of different cultures is plain to see in the food and fashion of the capital.
Things to do and places to visit in London
With so many attractions in London, anyone can find something to delight them. Art lovers will enjoy the world-renowned museums and galleries, most of which are free. Sports fans are spoilt for choice by the city's array of football clubs. Theatre and music fans have a vast list of venues to visit, whilst shopaholics have Harrods, Oxford Street, Camden and much more to look forward to after arranging flights to London.
Some unmissable London attractions include:
- Seeing priceless masterpieces in the Tate Britain or the National Gallery.
- Watching the changing of the guard at Buckingham Palace.
- Visiting Trafalgar Square's famous monument.
- Marveling at the Crown Jewels in the Tower of London.
- Getting a bird's eye view of the city from the London Eye.
- Tasting one of Brick Lane's famous curries.
- Browsing the exclusive shops of Knightsbridge.
- Visiting a market – Spitalfields for antiques, Camden for clothes or Borough Market for street food.
- Admiring design from around the world in the Victoria and Albert Museum.
- Looking for clues at the home of fiction's most famous detective, Sherlock Holmes.
- Strolling through one of the lovely parks, including Hyde Park, St James' Park or Kew Gardens.
- Eating Britain's most famous dish, fish and chips.
- Watching the street performers in Covent Garden.
- Enjoying the views at a South Bank cafe.